Why do they care???

My library system has 2-renewal limit policy, meaning that a customer can't renew an item more than twice. It's a good policy; it makes it harder for people to keep our stuff forever simply by renewing over and over.

Unfortunately, over the years, clerical staff have developed an *extension* to the policy that is pretty much impossible to explain or defend when customers complain. There is now a widely accepted practice of not allowing customers to return an item and then check it back out on someone else's card (wife or husband, for example). When customers ask why, they are told that it gives other customers a chance at the material and makes things more fair. I have even heard staff members telling customers that there is a "24-hour waiting period" before materials can be checked back out again.

This is ridiculous - there is no 24-hour waiting period, and we have no policy that prevents customers from switching items from one library card to another. Not only that, but it's truly impossible to enforce. If a frustrated customer left the circulation desk and came over to the reference desk and asked for the item, the librarian would simply do his/her job and go look for the item, and, finding it on the sorting shelf in the workroom, would give it to the customer with no questions asked, allowing the customer to check it out on the self-check with the clerks being none the wiser.

Recently I questioned this practice with the systemwide clerical services manager. Although he agreed with me that we can't defend this practice because there is no policy to back it up, he said that when he brought it up at a meeting of the clerical supervisors from around the system, they absolutely FREAKED about it and were vehemently opposed to changing the practice. They seem to have such a personal stake in it but I don't fully understand why - why do they care so much?

For my part, I just want the circ stats!

I understand the origin of the practice - a concern that people are hogging stuff and not letting anyone else get a chance at it. But if a staff member has that concern, all they need do is place a hold request on that specific item and the next time the customers try to get it, the hold request will prevent them from checking it out again. So in my mind there is a simple solution to their concerns.

My theory is that many clerical staff members feel essentially powerless - they are frontline staff who take an incredible amount of crap from people all day long and have to work so hard moving materials around, but they don't really get to control who gets to do what at the library - the high muckety-mucks make all the decisions. So when they get an opportunity to say "you can't do that," I think it makes them feel like they're in control, EVEN IF IT MEANS AN ARGUMENT WITH A CUSTOMER!

However, in spite of their objections, I understand that sometime in the next few weeks the administration is going to come out with a clarification that reinforces that we have no policy preventing customers from switching items from one library card to another.

At that time I will have to tell my staff that they need to stop doing this, and I'm not looking forward to the resistance and resentment that I know are inevitable. Every time a librarian bends "the rules" when a customer complains, the clerks get PO'd because we're not supporting them. But sometimes the rules need to be bent; everything isn't black and white all the time.

It will just be one more thing to reinforce the divide between the clerks and the librarians, which is truly unfortunate. What I wish is that I could figure out some ways to make us all feel part of a single team that's working together to do the best job we can, but so far I'm not succeeding. Sigh...